{"id":5759,"date":"2024-09-30T06:38:19","date_gmt":"2024-09-30T06:38:19","guid":{"rendered":"https:\/\/myweburls.com\/hvacbusiness\/p3-hvac-software-new-purchase-order-functionality\/"},"modified":"2024-10-03T08:06:03","modified_gmt":"2024-10-03T08:06:03","slug":"p3-hvac-software-new-purchase-order-functionality","status":"publish","type":"post","link":"https:\/\/myweburls.com\/hvacbusiness\/p3-hvac-software-new-purchase-order-functionality\/","title":{"rendered":"Tuesday Tool Tip &#8211; P3 HVAC Software &#8211; New Purchase Order Functionality"},"content":{"rendered":"<h2>Purchase Order\/Work Order Background<\/h2>\n<p>P3 has the ability to enter a Purchase Order or Work Order on an invoice. This is a setting that can be found in the General Invoice Settings section in the Command Center.<\/p>\n<p>Once activated, each company can determine how to label this field on the invoice. The most common labels are Purchase Order or Work Order. The field is not required, but it does display in case a PO or Work Order number is given for the work being performed.<\/p>\n<h2 class=\"bard-text-block style-scope\">New Update in 11.5<\/h2>\n<p>Over the weekend, we released additional functionality tied to this same setting.<\/p>\n<p>With 11.5, if your company has the Purchase Order\/Work Order field already enabled for invoicing, then the Purchase Order\/Work Order field will also appear when creating a new service call. This will give the dispatcher the ability to enter the PO when the call is created. Since the customer typically provides the PO\/WO number when the work is requested (outside of P3), that means it is commonly known at the time the call is created within P3.<\/p>\n<p>Now the dispatcher can enter it into the call itself. If PO number is not known or if the situation doesn&#8217;t call for one, then it can be left blank. The field is not required when creating the service call.<\/p>\n<p>However, once entered, any new invoice that is created (that is associated with the call) will automatically have the PO\/WO number populated.<\/p>\n<p>&nbsp;<\/p>\n<h2 class=\"bard-text-block style-scope\">Time Savings<\/h2>\n<p>Before this update, most companies would put the PO number into the Technician Notes in the call. Then, the technician would have to remember to check the notes, then mentally remember the number (or write it down) and manually add it to the invoice.<\/p>\n<p>Now the technician can skip this and go straight to the invoice. This will save a ton of time, not to mention eliminate the instances where the number is forgotten to be entered,as the number will already be on the invoice when it is created.<\/p>\n<p>Please note this applies to the Command Center as well. Once a new invoice is associated to a service call that has a Purchase Order number, the invoice will instantly update and add the PO number automatically to the invoice.<\/p>\n<h2 class=\"bard-text-block style-scope\">Invoice Report Updated<\/h2>\n<p>Lastly, as part of the enhancement, we added the PO\/WO field to the Invoice Report Search popup. Now you can easily search to find all invoices with a specific PO\/WO number.<\/p>\n<p>Let&#8217;s walk through the changes in action&#8230;<\/p>\n<p style=\"text-align: center;\"><strong>The PO Number is Located above the Service Call Description<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-2692\" src=\"https:\/\/myweburls.com\/hvacbusiness\/wp-content\/uploads\/2024\/09\/PO-Feature-1.png\" alt=\"HVAC Purchase Order Field Display\" width=\"914\" height=\"401\" \/><\/p>\n<hr \/>\n<div style=\"text-align: center;\"><strong>Add the PO Number<\/strong><\/div>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-2693\" src=\"https:\/\/myweburls.com\/hvacbusiness\/wp-content\/uploads\/2024\/09\/PO-Feature-2.png\" alt=\"HVAC Purchase Order - Add Number\" width=\"955\" height=\"457\" \/><\/p>\n<hr \/>\n<p style=\"text-align: center;\"><strong>From the Command Center, Create an Invoice<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2694\" src=\"https:\/\/myweburls.com\/hvacbusiness\/wp-content\/uploads\/2024\/09\/PO3.png\" alt=\"HVAC Purchase Order - Invoice Step 1\" width=\"1544\" height=\"683\" \/><\/p>\n<hr \/>\n<p style=\"text-align: center;\"><strong>Link the Call to the Invoice<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2695\" src=\"https:\/\/myweburls.com\/hvacbusiness\/wp-content\/uploads\/2024\/09\/PO4.png\" alt=\"HVAC Purchase Order - Invoice Step 2\" width=\"1542\" height=\"648\" \/><\/p>\n<hr \/>\n<p style=\"text-align: center;\"><strong>On the App, Click to Create a New Invoice<\/strong><\/p>\n<h2><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2696\" src=\"https:\/\/myweburls.com\/hvacbusiness\/wp-content\/uploads\/2024\/09\/PO5.png\" alt=\"HVAC App - Click to Create Invoice\" width=\"1262\" height=\"682\" \/><\/h2>\n<hr \/>\n<p style=\"text-align: center;\"><strong>PO Number Automatically Displays<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2697\" src=\"https:\/\/myweburls.com\/hvacbusiness\/wp-content\/uploads\/2024\/09\/PO6.png\" alt=\"HVAC Invoice - Purchase Order Automatically Displays\" width=\"1254\" height=\"533\" \/><\/p>\n<hr \/>\n<h2>About P3 HVAC Software<\/h2>\n<p>We encourage you to review our site and learn about how we help HVAC Companies operate more efficiently.\u00a0 \u00a0Please use this link to schedule a <a href=\"https:\/\/myweburls.com\/hvacbusiness\/lets-talk\/\">free demo of P3 HVAC Software<\/a>.\u00a0 Lastly, be sure to check in weekly as we will post a new Tool Tip each Tuesday.\u00a0 Lastly, current users of P3 HVAC Software, please be sure to join our <a href=\"https:\/\/www.facebook.com\/groups\/739653930048406\">Private Facebook Group<\/a> for great discussions with other HVAC Companies on how they are using the software for their HVAC business.<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Purchase Order\/Work Order Background P3 has the ability to enter a Purchase Order or Work Order on an invoice. This is a setting that can be found in the General Invoice Settings section in the Command Center. Once activated, each company can determine how to label this field on the invoice. The most common labels [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":6437,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","inline_featured_image":false,"slim_seo":[],"footnotes":"","_links_to":"","_links_to_target":""},"categories":[329],"tags":[388,406,365,386,335],"class_list":["post-5759","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tuesday-tool-tip","tag-hvac-business-solutions","tag-hvac-purchase-order","tag-hvac-software","tag-p3-software","tag-p3-hvac-software"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v23.8 (Yoast SEO v23.8) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Tuesday Tool Tip - P3 HVAC Software - New Purchase Order Functionality<\/title>\n<meta name=\"description\" content=\"Excerpt\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/myweburls.com\/hvacbusiness\/p3-hvac-software-new-purchase-order-functionality\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Tuesday Tool Tip - P3 HVAC Software - New Purchase Order Functionality\" \/>\n<meta property=\"og:description\" content=\"Excerpt\" \/>\n<meta property=\"og:url\" content=\"https:\/\/myweburls.com\/hvacbusiness\/p3-hvac-software-new-purchase-order-functionality\/\" \/>\n<meta property=\"og:site_name\" content=\"HVAC Business Solutions\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/hvacbusinesssolutions\" \/>\n<meta property=\"article:published_time\" content=\"2024-09-30T06:38:19+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-10-03T08:06:03+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/myweburls.com\/hvacbusiness\/wp-content\/uploads\/2024\/09\/invoice3.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1364\" \/>\n\t<meta property=\"og:image:height\" content=\"910\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Brian Starzec\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Brian Starzec\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/myweburls.com\/hvacbusiness\/p3-hvac-software-new-purchase-order-functionality\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/myweburls.com\/hvacbusiness\/p3-hvac-software-new-purchase-order-functionality\/\"},\"author\":{\"name\":\"Brian Starzec\",\"@id\":\"https:\/\/myweburls.com\/hvacbusiness\/#\/schema\/person\/6b9e09b2e6a0905b99227b395689c81f\"},\"headline\":\"Tuesday Tool Tip &#8211; 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