{"id":5875,"date":"2024-09-30T06:38:40","date_gmt":"2024-09-30T06:38:40","guid":{"rendered":"https:\/\/myweburls.com\/hvacbusiness\/p3-hvac-software-saved-search\/"},"modified":"2024-10-03T08:06:02","modified_gmt":"2024-10-03T08:06:02","slug":"p3-hvac-software-saved-search","status":"publish","type":"post","link":"https:\/\/myweburls.com\/hvacbusiness\/p3-hvac-software-saved-search\/","title":{"rendered":"Tuesday Tool Tip &#8211; Saved Search"},"content":{"rendered":"<h2>Saved Search<\/h2>\n<p>Saved Search is one of the highlights of the 13.0 release.<\/p>\n<p>With Saved Searches, you can conduct a search, including Tags, and then save the search criteria. This is a great time saver for<br \/>\nfrequent reports &#8211; like overdue invoices for the month.<\/p>\n<p>When you run a Saved Search in the future, the criteria of the report is run and as such the number of results will be different as<br \/>\nthe data will change over time.<\/p>\n<p>For example, if you have an Overdue Invoice report and a Customer pays their Invoice, well the next time you run the report, that<br \/>\nCustomer will not be in the results list.<\/p>\n<h2>Create a Saved Search<\/h2>\n<p>Creating a new Saved Search is easy. First go to one of the 4 reports that presently have the functionality implemented:<\/p>\n<ul>\n<li>Customer Report<\/li>\n<li>Invoice Report<\/li>\n<li>Equipment Report<\/li>\n<li>Service Call Report<\/li>\n<\/ul>\n<p>After you run the report, click the Actions button. Then, select the Saved Search option.<\/p>\n<p>Now, you will be prompted to provide a Name for the Saved Search to help you identify it next time you need it. In addition, there<br \/>\nis a field called &#8220;Company Wide&#8221;. This will give the user the option to make the search available for everyone in the Company<br \/>\nor to make it available only to the user saving the search.<\/p>\n<p>Remember, you are saving the criteria behind the search, not the actual list of results.<\/p>\n<p>For example, if you might want to have an Invoice Report that shows all Invoices that are Completed and Not Paid. Therefore, as<br \/>\nCustomers pay their Invoices, they will be removed from the search results in the future when the report is run.<\/p>\n<h2>How to Use It<\/h2>\n<p>Each time you go to one of the four reports listed above, you will have the option to run either a new report or a Saved Search.<br \/>\nOnce you select the report, the criteria of the report will be pulled and run against the current data.<\/p>\n<p>For example, if you want to run an &#8220;Open Call&#8221; Report for the &#8220;Current Month&#8221;, if it is July, only the Service Calls created in July<br \/>\nwill display. Similarly, if it August, then only the Service Calls created in August will display.<\/p>\n<h2>How to Manage Them<\/h2>\n<p>The list of Saved Searches can be found in the Settings section:<\/p>\n<ul>\n<li>From the Command Center, click on Settings<\/li>\n<li>Under the Company Settings section, click on Saved Search<\/li>\n<\/ul>\n<p>From here you can change its Name as well as change the Company Wide designation.<\/p>\n<p>Please note, you cannot change the Search Criteria once saved. In this instance, you will need to create a new one.<\/p>\n<p>Lastly, all of the functionality is controlled by Permissions. Therefore, if you do not want a particular user to be able to create<br \/>\na Saved Search, you can control their access.<\/p>\n<hr \/>\n<p style=\"text-align: center;\"><strong>Search Options<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3270 size-large\" src=\"https:\/\/myweburls.com\/hvacbusiness\/wp-content\/uploads\/2024\/09\/Report-Options-1024x577.png\" alt=\"Report Options\" width=\"1024\" height=\"577\" \/><\/p>\n<p>&nbsp;<\/p>\n<hr \/>\n<p style=\"text-align: center;\"><strong>Create New Search &#8211; Step 1<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3272 size-large\" src=\"https:\/\/myweburls.com\/hvacbusiness\/wp-content\/uploads\/2024\/09\/Save-Search-Action-1-1024x549.png\" alt=\"Save Search Option\" width=\"1024\" height=\"549\" \/><\/p>\n<hr \/>\n<p style=\"text-align: center;\"><strong>Create New Search &#8211; Step 2<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3273 size-large\" src=\"https:\/\/myweburls.com\/hvacbusiness\/wp-content\/uploads\/2024\/09\/Provide-Name-and-Company-Wide-Selection-1024x577.png\" alt=\"Provide Name and Company Wide Selection\" width=\"1024\" height=\"577\" \/><\/p>\n<hr \/>\n<p style=\"text-align: center;\"><strong>Selecting and\/or Searching<\/strong><\/p>\n<p style=\"text-align: center;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-3274\" src=\"https:\/\/myweburls.com\/hvacbusiness\/wp-content\/uploads\/2024\/09\/Select-a-Saved-Search-1024x577.png\" alt=\"Select a Saved Search\" width=\"1024\" height=\"577\" \/><\/p>\n<hr \/>\n<p style=\"text-align: center;\"><strong>How to Manage<\/strong><\/p>\n<p style=\"text-align: center;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-3275\" src=\"https:\/\/myweburls.com\/hvacbusiness\/wp-content\/uploads\/2024\/09\/Settings.png\" alt=\"Settings\" width=\"625\" height=\"549\" \/><\/p>\n<hr \/>\n<p>&nbsp;<\/p>\n<h2>About P3 HVAC Software<\/h2>\n<p>We encourage you to review our site and learn about how we help HVAC Companies operate more efficiently.\u00a0 \u00a0Please use this link to schedule a <a href=\"https:\/\/myweburls.com\/hvacbusiness\/lets-talk\/\">free demo of P3 HVAC Software<\/a>.\u00a0 Lastly, be sure to check in weekly as we will post a new Tool Tip each Tuesday.\u00a0 Lastly, current users of P3 HVAC Software, please be sure to join our <a href=\"https:\/\/www.facebook.com\/groups\/739653930048406\">Private Facebook Group<\/a> for great discussions with other HVAC Companies on how they are using the software for their HVAC business.<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Saved Search Saved Search is one of the highlights of the 13.0 release. With Saved Searches, you can conduct a search, including Tags, and then save the search criteria. This is a great time saver for frequent reports &#8211; like overdue invoices for the month. When you run a Saved Search in the future, the [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":5394,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","inline_featured_image":false,"slim_seo":[],"footnotes":"","_links_to":"","_links_to_target":""},"categories":[329],"tags":[388,365,386,335,443,442],"class_list":["post-5875","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tuesday-tool-tip","tag-hvac-business-solutions","tag-hvac-software","tag-p3-software","tag-p3-hvac-software","tag-saved-search","tag-tags"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v23.8 (Yoast SEO v23.8) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Tuesday Tool Tip - Saved Search<\/title>\n<meta name=\"description\" content=\"Excerpt\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/myweburls.com\/hvacbusiness\/p3-hvac-software-saved-search\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Tuesday Tool Tip - Saved Search\" \/>\n<meta property=\"og:description\" content=\"Excerpt\" \/>\n<meta property=\"og:url\" content=\"https:\/\/myweburls.com\/hvacbusiness\/p3-hvac-software-saved-search\/\" \/>\n<meta property=\"og:site_name\" content=\"HVAC Business Solutions\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/hvacbusinesssolutions\" \/>\n<meta property=\"article:published_time\" content=\"2024-09-30T06:38:40+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-10-03T08:06:02+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/myweburls.com\/hvacbusiness\/wp-content\/uploads\/2024\/09\/Save-Search-Action-1.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1250\" \/>\n\t<meta property=\"og:image:height\" content=\"670\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Brian Starzec\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Brian Starzec\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/myweburls.com\/hvacbusiness\/p3-hvac-software-saved-search\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/myweburls.com\/hvacbusiness\/p3-hvac-software-saved-search\/\"},\"author\":{\"name\":\"Brian Starzec\",\"@id\":\"https:\/\/myweburls.com\/hvacbusiness\/#\/schema\/person\/6b9e09b2e6a0905b99227b395689c81f\"},\"headline\":\"Tuesday Tool Tip &#8211; 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